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Technology-driven celebration event in Orlando

Project Overview



Orlando, Florida


4 Days


10,000 pax


986 miles from Chicago

A mind-blowing celebration.

Attendees and their families came together from all over the world to celebrate our clients' milestone anniversary. Designed to pay tribute to a culture of dedication and faithful service, this multi-day program featured luxury accommodations, activities for all ages, and marquee events complete with multiple A-list headliner performances.

Top Challenge:

For this milestone celebration, our client was looking to do what they had never done before: bring together all employees from their US and UK offices for one large-scale celebration weekend. We were tasked with creating a VIP-level, once-in-a-lifetime experience for 10,000 attendees complete with events and activities that would appeal to all ages.

Our Solution:

Given the magnitude and complexity of this program and a compressed planning timeline, our team threw our full strength into managing each and every detail from start to finish. Securing full and partial buyouts at several luxury hotels, we enhanced standard inclusions to create comparable services across all locations. A wide variety of on and off-property activities were available for guests to enjoy in the mornings and afternoons with large-scale events scheduled for each evening. The welcome parties and celebration event each presented distinctly unique experiences filled with outstanding design and production elements, dynamic energy, and custom-built performance sequences. 

Program Highlights

  • Buyouts at (7) luxury hotels with over 4,600 rooms contracted for 3-nights' stay. 

  • Charter flights and privatized airport arrivals.

  • Copy writing and content creation for hotel-specific event websites for all attendees. 

  • Rooming list management and hotel assignment based on group needs. 

  • Ground transportation for all airport transfers and offsite events. 

  • Hotel branding throughout all (7) properties.

  • Customized gifting and welcome amenities.

  • Outdoor Welcome Parties hosted on our (2) largest hotel properties for 4,500 and 5,500 guests respectively. 

  • Customized drone show utilizing 400 units

  • Private fireworks show in hotel lagoon.

  • Exclusive evening buyout at Disney's Epcot.

  • Various onsite and offsite activities for all ages.

  • Celebration Event for all 10,000 guests featuring multiple A-list headliner performances. 

  • Design and production of (3) large-scale events over the course of (2) days.

Photos by Christie's Photographic Solutions

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