Project Overview
Details
Location:
Tokyo, Japan
Duration:
4 Days
Attendees:
1,200 pax
Distance:
6,298 miles from Chicago
Showing value and appreciation.
This celebration weekend was designed to honor and recognize the hard work and dedication of our client's employees and families. Uniting attendees from throughout the APAC region created an atmosphere of camaraderie among the various offices with each moment crafted to express appreciation.
Top Challenge:
With less than eight months to take this program from start to finish, all of our local contacts told us that an event of this magnitude would be literally impossible to pull off and that the only realistic solution would be to change dates. With the Japan Mobility Show also taking place during this time frame local venues, hotels, and event companies were already allocated to this city-wide making resources for our guest count even harder to come by given our compressed planning timeline.
Our Solution:
Recognizing the need to be creative, our team sourced a unique set of venues that could be transformed into incredible event settings. We established partnerships with Tokyo's most well-respected event professionals, drawing on their expertise as we worked through city ordinances, build-out dates, transportation logistics, and vendor sourcing in record time. We negotiated partial buyouts at four of Tokyo's top hotels and our team worked tirelessly to manage all of the logistical details and provide a seamless guest experience.
Program Highlights
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Partial buyouts at four of Tokyo's 5-star hotels.
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Design and production of a "wandering" Welcome Party utilizing multiple spaces creatively to accommodate guest count.
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Various local performers for interactive entertainment.
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Transformed local meeting space into an experiential Celebration Event for the closing evening.
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Headliner performances by two A-List headliners with full production management.
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Local performance acts transformed with custom-created video content displayed on curvilinear wall.
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VIP experiences at Disneyland and DisneySea Tokyo.
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Ground transportation for all airport and offsite events and activities.
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Customized hospitality lounges for an additional layer of VIP service and privatized check-in procedures.
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Customized gifting in coordination with branded welcome amenities from hotels.
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Copy writing and content creation for event website and guest communications.
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Introduced and implemented new methods that made compressed production timelines possible for local vendors operating outside of normal turnaround times.
Photos by Panasonic